Records Management is the practice of identifying, classifying, archiving, preserving, and sometimes destroying records. There is an International Standard on records management, ISO 15489: 2001. This defines records management as, "The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records".
Records Management
The Growing Archiving Dilemma
published by Mimecast on Jan 28, 2010
According to industry analysts, email volume in organizations is growing by more than 30% annually, and the average user receives 7MB of data per day via email. if not more. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue - driving the need for email archiving solutions. Most organizations looking for an email archiving solution are motivated by four reasons: mailbox/server management, compliance/records retention, eDiscovery/litigation support, and knowledge management/IP protection. In addition to these challenges, IT departments want to know how to control costs of the email environment, while keeping important data accessible for business, legal and regulatory users.
Knowledge Management - Knowledge is Power
published by Avocent LANDesk on Jan 05, 2010
IT departments are always on the lookout for new technology-the "next big thing" that will save time and money by making service desk tasks faster and easier to perform. These solutions are always around the corner, always promising lots of ingenious functionality. But as great as many of them are, they can't provide the one thing IT departments need most: Knowledge.
Why Should You Archive Your Email With a Hosted Service?
published by 123Together on Jan 22, 2010
Email is the primary communication system and file transport mechanism used in organizations of all sizes. Email systems generate enormous amounts of content that must be preserved for a variety of reasons, including: -Compliance with local, state, federal and international statutory requirements - Electronic discovery requirements and best practices - Knowledge management applications - Disaster recovery and business continuity
Why Print Management Matters
published by Xerox on Oct 26, 2009
Print Management provides a breakthrough answer to today's top business challenge: reducing overhead without harming productivity. Jim Salzer of DocuAudit Intl. shows how Print Management allows you to control documentation expenses by outsourcing the management of your current print environment.
Getting Control of Electronic Discovery: How In-House Technology Delivers Savings
published by FTI on Aug 21, 2009
In this white paper by Brian Babineau of ESG, learn how companies can gain control of parts of the e-discovery process by bringing software in-house.
2009 Document Management Survey Report
published by Oce Business Services on Jun 22, 2009
This penetrating survey report clarifies how organizations are leveraging document management practices, such as records management and document imaging, to help meet the current economic challenges and gain a competitive edge in the eventual recovery.
24/7 Uptime for Electronic Health Records
published by Stratus Technologies on Apr 17, 2009
The long migration to electronic health records (EHRs) in the U.S. is set to speed up with the funding authorized by the American Reinvestment and Recovery Act of 2009. But what are the specific risks when clinicians can’t access electronic health records? How far-reaching are the consequences when EHR data is lost, or its integrity is compromised? This paper looks at the mission-critical role of EHR systems, and introduces availability solutions that build in uptime protection to ensure the continuity of operation that both caregivers and patients can depend on.
Email Retention and Archiving:Manage E-Records, Minimize Workplace Risks & Maximize Compliance
published by MessageLabs on Oct 15, 2008
Failure to strategically manage email can be costly for any businesses. Learn about the risks of poor email management, and how to implement a comprehensive, best practices-based email retention policy. Enforce your policy by implementing MessageLabs Managed Email Archiving Service to minimize email risks and maximize compliance with organizational, legal, and regulatory rules.
FISMA Prescriptive Guide
published by Tripwire on Mar 31, 2008
Discover how to achieve and maintain FISMA compliance to ensure security of systems and data.
Document Process Management: The Compelling Case for an Integrated Lifecycle Strategy
published by Oce Business Services on Mar 24, 2008
IDC has found a direct correlation between effective document management and improved business performance. Yet recent research reveals that half of organizations rate their document process management processes as ineffective. This best-practices paper gives you insight into how you can reduce costs, increase productivity, mitigate risk and enhance business performance through the strategic outsourcing of document lifecycle management.
On-Demand Records Management: Meeting the Challenge
published by Oce Business Services on Mar 24, 2008
Effective records management has never been more crucial to meeting corporate governance, risk management and operational mandates. Yet half of enterprises lack a fully implemented records management program. Download this white paper to learn how strategic outsourcing can help you mitigate risks, apply best practices, meet compliance mandates and improve overall records management ROI.
A Guide to Understanding Messaging Archiving
published by Sunbelt Software on Mar 13, 2008
Messaging archiving can help organizations solve all of these problems and can satisfy a wide range of legal compliance, regulatory, storage management, knowledge management and other problems. This Osterman Research white paper discusses the several reasons to implement a messaging archiving system and provide an overview of Sunbelt Software’s offering focused squarely on the archiving space.
Document Management Case Study: Salter, Feiber, Murphy, Hutson & Menet, P.A.
published by Computhink on Dec 10, 2007
Like most law firms, Salter Feiber deals with vast amounts of documents, a significant portion of which needs to be kept for long periods of time. "We tried to keep the files closed during the last 12 months onsite," says Kim Chewning, Firm Administrator. "Everything else was sent to a third party for storage in a secure facility." However, as the archive grew, so did the storage cost.
Cortes & Hay Title Insurance Agency Case Study
published by Computhink on Dec 10, 2007
To properly serve their customers, Cortes & Hay must create files of documents that need to be distributed to appropriate parties. The documents that comprise a title insurance binder come from two places. There are documents generated internally, and documents that come from external sources.
Will County Records Management Office Case Study
published by Computhink on Dec 10, 2007
The job of a Records Management Office is to take all paper documents that need to be preserved, from all county offices, and implement a strategy to preserve them. When the law changed on January 1, 2001 to allow digitally scanned copies to be legal documents (The Illinois Electronic Records Act), the challenge to find a preservation system that would be both efficient and cost effective increased dramatically.
Expanding Document Management from the Department Level to the Enterprise Level
published by Computhink on Nov 29, 2007
Transervice Logistics Inc. provides total transportation management. They have over 38 years of experience in the transportation industry and are driven by the needs of their customers. They understand the customers’ desires and deliver innovative services to meet those needs. Their goal is to provide the customer with professional service on the most cost-effective basis.
Top 5 IT Budget Killers (and how you can fight back)
published by IBM on Aug 28, 2009
You've already taken basic cost-cutting steps and saved the easy money. You know that you need to dig deeper. But where should you start? What's killing your IT budget?
Getting More from Your Content with Single Source Publishing
published by Altova on Aug 21, 2009
The ability to offer customers business content in multiple formats, such as Web pages, email messages, Word documents, PDF documents, etc., is vital for meeting customers' needs and expectations in today's hyper-competitive Internet economy.
Everything You Don't Know About Desktop Search
published by ISYS on Aug 21, 2009
Discover the difference between today's newer consumer desktop search products and the mature, tried-and-true business-oriented solutions. Includes a 12-step checklist to help you better evaluate desktop search for the enterprise.
Email Archiving Made Simple - Quick Start Guide
published by MessageLabs Net Communities on Jun 03, 2009
Planning to implement an email archiving system? There are many issues to consider – legal risks, storage concerns and data security – it can seem a complex topic!Download this guide to help you make informed decisions about your archiving requirements
Helping to Enable More Efficient, Client-Focused Healthcare with Web Portals
published by IBM on May 30, 2008
Many healthcare providers have gone through several challenging years of organizing their electronic records systems. And during that time, consumer-driven healthcare has gained momentum. This executive brief explains how an IBM WebSphere Portal software–based solution can provide a flexible and valuable long-term solution compared to other options, with personalized user experiences that help deliver agile, security-rich access to relevant information.
8 Steps to Image Exchange
published by Viewpointe on Apr 15, 2008
As check electronification progresses, image exchange capability is becoming a business imperative for financial institutions of all sizes to remain competitive. It is evident that this is the direction in which the industry is moving.
Patient-Centric: the 21st Century Prescription for Healthcare
published by IBM on Feb 08, 2008
Throughout the industrialized world, healthcare systems are in crisis. Aging populations and skyrocketing costs are putting unprecedented financial and organizational pressure on healthcare providers and payers. The result is often a decreasing level of care. In response, fundamental changes are taking place. Patient-centric systems are evolving in which the patient's well-being and the responsibility for good health are defining treatment and operational policies.
The Challenge of Securing Hard to Patch Servers in Health Care Environments
published by Blue Lane on Oct 01, 2007
The healthcare industry has benefited from the breakneck pace of digitization - spanning everything from payments to patient records to X-ray film - but it has also been increasingly exposed to greater risk. Efforts to increase healthcare provider productivity via increased digitization and system interconnectivity have to be counterbalanced against the growing concerns for patient privacy and a backdrop of increasing liability.
PDF/A and the Document Retention Landscape
published by Adlib Software on Aug 21, 2007
Read this whitepaper to learn about PDF/A and how it must be implemented in conjunction with tools and applications to manage records according to the various business practices and recordkeeping processes today's information-dependant organizations employ.
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